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This page describes two screens: «Transferler» (transfers), where the transfers for meeting and seeing off guests are listed day by day, and «Günlük Operasyon» (daily operations), which shows all of a day’s operations on one page.

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Transfers

The «Transferler» screen depends on the «Transferler» module and is used by everyone who can open the firm panel («Yönetici» (manager) and «Operasyon elemanı» (operations staff)). This module starts switched off in a new firm (Sign-in and roles). The screen shows no amounts.

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Where the rows come from

  • From departure reservations — for each departure reservation in «Opsiyon» (option) or «Kesin» (definite) status, a «Karşılama» (meeting) row (at the arrival time) and an «Uğurlama» (seeing off) row (at the pick-up time from the hotel; if there is no pick-up time, at the return flight’s time) are created automatically. This needs the «Departlar» (departures) module to be switched on. If the «Departlar» module is off, the screen shows only the transfers entered by hand.
  • From those entered by hand — the transfers you enter for a single job with «Münferit Transfer Ekle» (add individual transfer).

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Choosing the day and the direction

The screen opens on today. The day chips at the top show the days within 30 days from today that have transfers; «Tümü» (all) lists all days together. To look at a past day or a date more than 30 days ahead, press the «Tarih seç» (choose date) button, choose a «Gün» (day) and confirm with «Bu Günü Göster» (show this day). With the direction chips you can see only the «Karşılama» rows or only the «Uğurlama» rows.

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The list

The list is grouped by day. Each row shows the time, direction, flight, guest, pax, hotel, phone, vehicle, greeter, warnings and source. Missing information appears in the row:
  • «Araç yok!» (No vehicle!) — no vehicle has been assigned to the transfer. These rows go to the driver list incomplete; a red warning also appears at the top of the screen.
  • «Dönüş uçuşu eksik» (return flight missing) — the time of the seeing-off row is not known.
  • If the number of people assigned to the same run exceeds the vehicle’s capacity, a yellow warning appears in the row and at the top of the screen.
  • If there is no phone and the transfer is linked to an agency, the agency’s number is shown.

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Sending the list to the driver

  1. With the day and direction chips, choose the rows you are going to send.
  2. Press the «Listeyi Kopyala» (copy list) button. The list opens as plain text to paste into a messaging app, and an attempt is made to copy it to the clipboard. If your browser did not allow it, click once in the box and copy the text.
  3. After sending the text, press the «Kopyaladım» (I have copied it) button.
«Kopyaladım» marks that day as sent. From then on, the «Değişti» (changed) badge appears on rows that change and the «Yeni» (new) badge on rows newly added, and the day chip shows that it has changed. This way you see what you need to tell the driver again. The «Kapat» (close) button sets no mark. To bring the list into a spreadsheet, use the «Excel’e Kopyala» (copy to Excel) button: the same rows open as tab-separated text to paste into a spreadsheet. The screen produces no file.

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Row actions

Each row’s «İşlemler» (actions) menu holds the following buttons. On rows that come from a departure reservation:
  • «Saati Düzelt» (correct time) — enters the actual landing time or the pick-up time from the hotel. The correction updates the source: the new time also appears on the departure board. The old time is kept in the audit trail.
  • «Otobüs Ata» (assign bus) — assigns the row to one of the departure’s buses; the departure board is updated too. If the departure has no bus yet, the button is disabled: first add a bus from the departure board.
  • «Transfer Aracı Yaz» (enter transfer vehicle) — enters by hand the vehicle to be used instead of the bus, and its capacity; the bus assignment does not change.
  • «Kaynağa Dön» (back to source) — deletes the transfer vehicle written by hand; the row shows the departure’s bus again.
  • «Depara Git →» (go to departure →) — opens the departure board.
On rows entered by hand:
  • «Düzenle» (edit) — changes the transfer’s details.
  • «Transferi İptal Et» (cancel transfer) — cancels the transfer. Cancelling is not deleting: the record stays in the audit trail but does not appear in the list or in the copied text; you see cancelled transfers with the «İptal Edilenler» (cancelled) button (below). If the day has been sent to the driver, that day’s rows are marked as changed.
  • «Dosyaya Git →» (go to file →) — opens the file if the transfer is linked to an operation file.

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Adding an individual transfer

  1. Press the «Münferit Transfer Ekle» button.
  2. Fill in the «Tarih ve saat» (date and time: for a meeting transfer, the plane’s landing time; for a seeing-off transfer, the pick-up time from the hotel), «Yön» (direction), «Misafir» (guest) and «Pax» fields; these are required.
  3. If you know them, fill in the «Uçuş no» (flight no.), hotel, «İrtibat telefonu» (contact phone), «Araç» (vehicle), «Araç kapasitesi» (vehicle capacity) and «Karşılamacı» (greeter) fields. If the vehicle is empty, the row appears with the «Araç yok!» warning; the entry is not blocked.
  4. If needed, choose the «Acente» (agency) and the «Dosya» (file).
  5. Press the «Kaydet» (save) button.
Each record covers a single direction: the outward and return journeys are two separate records.

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Cancelled transfers

The «İptal Edilenler» button at the top of the screen opens the «İptal Edilen Transferler» (cancelled transfers) page. This page is not in the menu and is for reading only: a cancelled transfer cannot be changed or restored here. The page shows only the transfers that were entered by hand and then cancelled. Each row shows «Transfer zamanı» (transfer time), «Yön», «Misafir», «Pax», «Uçuş» (flight), «Otel / yer» (hotel / place) and «İptal zamanı» (cancellation time). The list starts with the most recently cancelled transfer; you can search by guest. If no transfer has been cancelled, it reads «İptal edilen transfer yok» (no cancelled transfers).

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Daily operations

«Günlük Operasyon» shows all of a day’s work on one page. The screen depends on the «Operasyonlar» (operations) module and is seen by «Yönetici» and «Operasyon elemanı». The page is for reading only. The screen opens on today. You change the day with the «Önceki gün» (previous day), «Bugün» (today), «Sonraki gün» (next day) and «Tarih seç» buttons. The «Yalnız benim dosyalarım» (only my files) button limits the files and options to yours alone. The page’s sections:
  1. «Dosyalar» (files) — the files starting that day, on tour or checking out of the hotel; with the assignee, field team and flight information. A file without an assignee shows the «Atanmamış» (unassigned) badge.
  2. «Transferler» — that day’s transfer list (if the «Transferler» module is switched on). The «Transferler’de aç» (open in Transfers) link opens the «Transferler» screen on the same day.
  3. «Son günü gelen opsiyonlar» (options reaching their last day) — the options whose last day is that day. The manager sees the firm’s options; operations staff see the options of their own files.
  4. «Departlar» — the departures leaving or returning that day (if the «Departlar» module is switched on). «Panoyu Aç» (open board) opens the departure board.